Procurement

NHS Property Services purchases goods and supplies, works and services from a wide range of suppliers and service providers. We awards contracts to those who meet our requirements and standards, with contracts ranging from small one-off purchases to long-term, multi-year million pound service contracts.

This page provides information to help you understand how we procure. If you would like to work with us as a supplier, our page Adverts and forthcoming contracts details upcoming opportunities.


How we buy

Our procedures for offering work or buying products vary depending on the type of product, service or works we are purchasing, as well as its value.

For example, contractors for construction and maintenance type works are normally chosen from undertaking a procurement process from suppliers registered through ConstructionLine, whereas mainstream services are normally exposed to selective tendering.

Our procurement processes by type/area of purchase

Goods – We undertake smaller one off purchases for low value items using payment cards; however the bulk of our general supplies are purchased through pre-tendered corporate contracts set up in the form of framework agreements and catalogues.

Services – Our main contracts are exposed to competition in line with public procurement regulations and internal SFI thresholds.

Works – Our Capital programme is delivered using ConstructionLine for the selection of suitable providers. Any works outside of the capital programme are procured in line with NHS Property Services SFI’s and Public Contracts Regulations.

Our procurement processes by value of goods, service or works

We use the most appropriate procurement process for the provision in line with our Standing Financial Instructions (SFIs) and The Public Contracts Regulations 2006.

Our SFIs set out the following thresholds for all purchasing and procurement activity.

  • £5,001 to £100,000 – a minimum of three written quotes are required
  • £100,001 and above – tender process should be followed

OJEU threshold limits will be applied in accordance with the Public Contracts Regulations 2006.


Our committment to sustainability

In order to encourage the sustainable procurement of goods and services in all premises and across the organisation, NHS Property Services works in partnership with our suppliers, stakeholders and communities to consider the social, economic, environmental and ethical impact of our procurement techniques and processes.

Sustainability criteria is applied alongside value for money considerations in central purchasing.

A selection of our sustainability principles include:

    • Expectation that sustainable development principles (whole life costing) are embedded in core business
    • Contract assessment criteria on sustainable development principles
    • Utilisation of ‘Government’s Quick Wins’ to improve sustainable procurement for NHS Property Services
    • Driving of efficiencies through our bulk purchasing power and the Government Procurement Service
    • Reusing, refurbishing and recycling

For additional procurement advice and information, please email customer.service@property.nhs.uk