Customer service0800 085 3015  

You can find responses to commonly asked questions below.

When should I contact NHSPS about coronavirus-related issues?

Please contact us via our FM helpdesk on 0808 196 2045 for the following:

  • to report an emergency or urgent FM issue 
  • to notify us of positive cases of COVID-19 at one of our buildings. We ask that you inform our reception colleagues of any procedures you have introduced to deal with patients who attend with symptoms of COVID-19.
  • to notify us of any segregation/cohort areas of in-patient treatment established in one of our buildings, so we can effectively plan resources to support this.
  • if you require assistance with repurposing space to better support clinical needs 
What is NHSPS doing to manage the coronavirus situation?

NHSPS has developed a Pandemic Preparedness Procedure which outlines how we will effectively manage a pandemic situation whilst ensuring key services are still provided through our Major Incident Management (MIM) and Business Continuity (BC) procedures, processes and assessments.

You can view our Pandemic Preparedness Procedure here.

 

I haven't received any updates from NHSPS about coronavirus - how can I receive them?

If you are a customer of NHS Property Services and have not received our updates through email or post, please contact our Customer Support Centre to register for the updates.

How should I reduce the risk of spreading coronavirus at my property? Can NHSPS help?

We are working with and following the guidance issued by Public Health England and NHS England​. Our facilities services teams have received general health and safety and personal hygiene guidance, including good handwashing routines and cleaning regimes. Our teams are suitably prepared to provide support to customers (such as through cleaning and decontamination services) if you are monitoring a patient with a suspected case of COVID-19 in one of our facilities. 

To reduce the risk of spreading the virus on your site, please follow NHS England’s guidance on infection control and prevention and refer to Public Health England’s guidance.

What services is NHSPS providing at properties affected by coronavirus?

We're continuing to provide our customers with key services to help them manage the ongoing epidemic. These include:

Repurposing space to support clinical needs

At this unprecedented time, we are dedicated to supporting STP/ICSs and NHS England and Improvement teams, with property options to provide urgent additional capacity and different space requirements. 

Our specialist strategic asset management teams are helping to repurpose space, recommission vacant space and reconfigure sites.From early March onwards, we have identified opportunities to create additional bed capacity to support the response to the coronavirus. At present, we are working across 60 sites to create approximately 1,400 beds, and liaising closely with STPs, ICSs, commissioners and providers to best match this additional capacity to local demand.

The first 14 sites have already been made ready for occupation, with seven of these sites now operational with over 280 beds available for providers for additional local capacity and flexibility, including step down care.

Our estate is also being adapted to provide additional primary care capacity, or to provide flexibility of how GP services are provided to treat both COVID19 and non-COVID19 patients. We are pleased to be supporting commissioners and providers to rapidly find solutions to a high volume of individual space enquiries, and over 100 of these have already been handed over, with our Facilities Management services adapted to meet the changing operational requirements.

Our teams are able to assist you with planning and delivery of solutions which require changes to all or part of a site and can work with you in the early stages to identify any additional estate or facilities management requirements. This will allow us to consider impacts on other occupiers of buildings; plan for additional cleaning requirements; impacts of changes to operating hours (such as extended working, weekends and the upcoming bank holiday) and any required FM resourcing.

Where possible, it would be helpful if these change requirements are co-ordinated through your commissioning teams to ensure we can provide the most appropriate support.

Many of you will already be in discussion with your local teams at NHSPS and we encourage those who haven’t to contact your regional team or get in touch via our Customer Support Centre on 0800 085 3015 or customer.service@property.nhs.uk who will be happy to assist.

Cleaning

There is significant demand for our specialist clinical cleaning capability at present. Where we provide cleaning services to you, our facilities management teams will be able to identify the appropriate level of cleaning required aligned to the Public Health England guidance.

We are in the process of training more of our cleaning teams to be able to support the cleaning of in-patient areas where patient(s) have suspected or confirmed COVID-19 and can offer this support to customers where training has been completed. Please speak to your local contact or our helpdesk to notify them where you have set up designated segregation and cohorting areas for suspected or confirmed COVID-19 patients so that our teams can ensure cleaning regimes are re-aligned to meet requirements where possible. 

We may need to rely on clinical teams to provide appropriate PPE including FFP3 masks, if NHSPS is unable to procure sufficient quantities to protect our teams; we will let you know if this is the case. Please call our FM Helpdesk on 0808 196 2045 to request these services.  

Waste disposal

Public Health England guidance advises that all waste generated from suspected or confirmed cases of COVID-19 should be treated as clinical waste. We manage and dispose of waste in accordance with HTM07-01 guidelines. 

Are payments still expected to be made as normal?

During this period, we recognise the priority for the NHS is on patient care and supporting clinical needs. As the challenges posed by COVID-19 increase over the coming weeks and months, continuing to provide frontline colleagues is our priority but to do that we are reliant on being able to pay suppliers to support us in this challenge.

We know this is a difficult time for us all and the government has provided funding payments into the system to help. Therefore, to allow us to continue to support the suppliers, we ask that payments are processed as normal wherever possible and paid by bank transfer.

Given the circumstances, we will not be actively escalating debt recovery during this period apart from in exceptional cases. If you have specific concerns, please contact us to discuss via our Customer Support Centre on 0800 085 3015 or customer.service@property.nhs.uk.

Is NHSPS continuing with construction and refurbishment works?

Construction and refurbishment sites are likely to stop works to safeguard customers, colleagues and patients. Some sites may continue, especially where there will be extra clinical capacity created. We are reviewing on a project by project basis in full liaison with customers to arrive at a mutually agreed decision

Are there any changes to the way I should report FM jobs?

In order to maintain our capacity for essential work and to minimise unnecessary travel and contact for our colleagues, customers and patients, we are prioritising emergency and urgent FM jobs only. By doing this we can ensure that we have the ability to focus our efforts where they are really needed and for longer.

We ask that during this time our customers help us to prioritise by only logging jobs that help you to continue to deliver vital patient care. Generally, these jobs can be described as:

Emergency 

The issue is preventing core services from being delivered at your site and/or presents an immediate risk to people/safety/security/ structure.

If not attended to immediately will endanger the health and safety of people, causes major damage to buildings or affect building security.

Urgent 

The issue does not present an immediate threat to the health and safety of people, or the fabric of the building but could do so if not attended within 24 hours.

If not attended to within 24 hours the issue will impact the ability to deliver core services at site and result in a risk to safety of persons or integrity of the sites, plant or equipment.

Our guide to logging jobs is a handy infographic which gives clear examples of emergency/urgent issues as well as non-urgent issues.

You can log emergency and urgent jobs by calling our FM Helpdesk on 0808 196 2045. We will continuously monitor this approach and will review when it is safe to resume logging non-urgent jobs.

At this point in time, our helpdesk will not be processing non-urgent issues and we ask that you log these at a later date.
Have car parking charges been suspended?

In line with government policy, our car parks will be free to use for NHS staff.

What are hot and cold sites?

‘Hot’ sites are facilities to assess and treat possible Covid-19 patients, whereas 'cold’ sites are facilities to assess and treat those who don't have any symptoms of the virus, nor do any members of their household. These could be separate facilities within the same site.