Information for our suppliers

All POs are made available to suppliers via Tradeshift. If you do not already have a Tradeshift account, we encourage you to contact supplier.service@property.nhs.uk for assistance. All invoices and associated documentation will be processed through Tradeshift.

Contact the person who placed the verbal or email order and ask for a PO number.

Contact the person who placed the PO initially and ask for clarification.

Our standard payment terms are 30 days from the date of invoice. However, invoices received without a valid PO number quoted will not be paid and will be returned. This may lead to a delay in the payment process.

All valid PO numbers for NHSPS are in the format Pnnnnnnn where ‘n’ is number.

You should contact the member of staff who gave the original instruction to supply the goods / services and ask them to provide a valid PO number. When obtained, you should submit a replacement invoice quoting the valid PO number via Tradeshift.

Yes, we will not require a PO for:

• Utilities
• Telecommunications
• Payments of rent to landlords
• Travel

Consumption will not require a Purchase Order but purchase of goods or services will.

There may be instances when an urgent order is needed, and it may not be possible to create a PO number before the goods and / or services are received. In this case, a purchase order number will be provided as soon as possible.

Any supplier providing goods or services to NHSPS without a valid purchase order do this at their own risk.

Any invoices received without a quoted valid purchase order will be returned to the supplier asking for the referencing of a valid purchase order number before payment will be considered.