Report a change to your occupancy

As a customer of NHS Property Services, we ask that you inform us of any planned changes to the space you use, at least three months in advance, so we can continue to support you with your health and safety compliance responsibilities and make sure that you are billed the correct amount.

With accurate property and occupancy data we can best unlock our property expertise, helping our customers make informed decisions about their estate and get the most from it, enabling excellent patient care.

Let us know when you plan to:


how you use your space, or swap space


the amount of space you occupy


your current space

Get in touch to report your change

If you do not have an existing formal occupancy agreement with us, or if your occupancy has changed, please let us know by filing in the form below, making sure you give us three months’ notice. One of our team will get in touch to discuss your occupancy requirements.

Changes to occupancy due to COVID-19

At this unprecedented time, we are dedicated to supporting our NHS colleagues with property options to provide urgent additional capacity and different space requirements.

Our teams can assist you with planning and delivery of solutions which require changes to all or part of a site and can work with you in the early stages to identify any additional estate or facilities management requirements. These changes do not have to go through the usual Occupancy Change Notice form or process. This is because they are likely to be temporary and should be actioned as soon as possible.

However, where possible, it would be helpful if these change requirements are co-ordinated through your commissioning teams to ensure we can provide the most appropriate support. Please get in touch with your regional NHSPS team or through our Customer Support Centre who will be happy to assist.

For more information on how we're supporting our customers during the pandemic, please visit our dedicated hub page.

Occupancy Change Notice

About your organisation
Change requested
Reason for change
Please include details of previous discussion held with any NHSPS representative as well as current areas occupied.
Sketch plans
Your contact details